Want to volunteer?
Use the contact form or send an email to volunteer@wildoatsandnotes.com.
Please indicate a preferred area, previous experience, and time you would be willing to commit.
Special ticket pricing dependent on time commitment and duties. Please inquire!
We will do our best to accommodate your wishes, but also please appreciate our needs may be in other areas. Thanks for your understanding!
Volunteer Benefits
- A beautiful Wild Oats and Notes Volunteer Tee shirt!
- After-fest Volunteer party with live music! Includes food and drinks
- Early access to camping choices!
- Behind the scenes involvement in one of the coolest little Festivals in Western Canada!
Positions Required
Front Gate
- Welcome attendees!
- Taking tickets, affixing wristbands
- Selling tickets
- Checking passes
- Checking performers in
- Shifts are typically 2.5 – 3 hours beginning opening evening and for the next 2 days
Site Prep – Pre and Post Festival
- Clearing brush, deadfall, trees
- Mowing and whipper snipping
- Could be day or two of work in April or May doing heavy clearing with chain saws
- Another few days in June to do brush and grass clearing
- Another day or 2 in late June to do final mowing and cleanup
- Setup temporary structures which could include event tents, stage area
- Post Festival chores: Take down temporary structures. Help with festival/camping area clean up (collecting garbage, cans, etc.) Tear down and box up festival goods for storage
- Various shifts. Must be physically able. Pickup truck and/or tools would be a bonus
- 30 hours helping out in this area will get you a free pass!
Performer Accommodation
- Clean and tidy performer RV accommodation provided by the festival
- Ensure beds and units are ready for each incoming performer following the prescribed schedule
- Drivers with trucks able to tow RVs to and from the festival
- Shifts to be determined
General Store
- Selling miscellaneous items; tee shirts, performer merchandise ice, etc.
- Provide site information
- Keep a balance of float and stock
- Record all sales
- 2 – 3 hour shifts, noon to 11pm
- Experience using Square terminal/point of sale would be an asset
Parking/Camping
- Welcoming attendees at front Gate
- Directing campers to suitable available areas/sites
- Guiding trailers/motor homes
- Directing weekend and day parking areas according to plan/availability
- Monitoring and advising parking and camping availability
- 2 – 4 hour shifts throughout the days of the festival
Hospitality
- Serve and monitor food for performers and VIPs
- Kitchen assistance and light cleaning duties
- Pre-festival inventory, food prep and tables set-up
- Post-festival inventory, take down and storage
- 2 – 4 hour shifts to be determined
Backstage/Greenroom decoration and setup
- Backstage/green room decorating!
- Pre-festival set up and post fest-takedown
- Materials, furnishings provided.
- Need your artistic touch
First Aid
- RN’s, Paramedics, EMT’s, First aiders!
- Provide minor emergency treatment typical of camping/festival environments
- Supplies and equipment provided
- 4 hour shifts to be determined
- There may also be a need for “on call” situations after last shift ends
- Lead required to organize shifts and supervise as required
